Here we talk over different ways to remove duplicate emails in Outlook. As we all know, in today’s arena email plays a vital role in an individual’s life. Every user uses it for sending and receiving emails. Moreover, Microsoft Outlook is more popular among people. Because of its vast features including data security.
As emails are a way to communicate in the business world. And it has many important data intact. Due to the multiple emails, it is hard to manage the Microsoft Outlook huge data. One of the major issues face during this is the duplication of the emails.
Therefore, in this blog, we will discuss the process how to remove duplicate Outlook emails without any loss. So, without wasting a single second let us start with how we can manage the same.
Causes of Duplication of Microsoft Outlook Emails
Some of the causes are discussed here. Mostly, these are the major causes that are faced by many users.
- Rules configuration: If the rules are not configured properly in the setting. Then this leads to the duplication of emails and creates confusion.
- Updating of emails: If the synchronization of Outlook emails is in low frequency. Then there are chances of duplication of emails, and users constantly receive the same emails.
- Account setup error: when users configure their account in multiple devices then, constantly synchronized. This results in creating duplicate data.
- Technical cases: There are technical issues is also lead to email replication. One of them is “Leave messages on the server”. Secondly, by merging duplicate emails into one file.
There are multiple causes that lead users to remove duplicate emails in Outlook. Also, it affects our day-to-day routine while receiving or replying to emails in Microsoft Outlook.
How duplication of Outlook Emails Become Suspicious For You
- It is difficult for the users to manage Outlook emails. Users cannot identify whether the email is replied to or not. As you replied multiple times, this creates confusion in communication.
- Replication of emails increases the size of the Microsoft Outlook data. And this leads to the slow working of the Outlook Application. Moreover, it affects business productivity, to make accessing of new receiving emails and to reply them.
- Creates mess while finding important emails. And sometimes hangs the application also. Even, many duplicate files in Outlook data take the storage of CPU.
- Due to the multiple duplicate emails, Outlook starts freezing. This reflects in the efficiency of work. Thus, workflow slowdowns.
- Moreover, many times duplication of Outlook data leads to the corruption of PST file. It is directly a huge loss to the big companies.
Thus it becomes a necessity to remove duplicate emails in Outlook. To maintain the data and have good access to it.
Manual Method to Remove Duplicate Outlook Emails
Of course, there are multiple manual methods to remove duplicate Outlook emails. First of all, you have to find the reason for the duplication of emails. However, if you cannot. Here are three methods mentioned below that resolve the issues.
Method 1: By configuring rules correctly
Firstly all you need to configure Microsoft outlook correctly. In the account setting if your same account appears multiple times. Then remove all copies of the account.
Method 2: By using the “Do not import duplicate items” option
While importing Microsoft Outlook PST file using Import/Export feature. Then make sure you have to check the box corresponding to “Do not import duplicate items”.
Method 3: Using the “Clean up” tool
Follow these steps to use the Clean up tool.
-
- Open Outlook application.
- Choose mail folder.
- Click on Home>>Clean up. Now opt for one of the following options:
- Clean up Conversation: Remove duplicate emails to Delete Items Folder.
- or, Clean up Folder: Delete duplicate emails from a specific folder.
- or, Clean up Folders and Subfolders: to remove both folders as well as subfolders.
- Now go to Deleted Items folder and clear permanently.
These are some of the manual methods which are to some extent fruitful for the users. What if, the users have bulk duplicate emails? And how can users know the exact number of duplicate MS Outlook emails? Moreover, in the manual method sometimes users face some technical issues while performing them. How he or she will overcome that?
Thus, to remove duplicate emails in Outlook without any interruption, go for Professional software. Go with Remove Duplicates from MS Outlook software.
Professional Tool to Remove Duplicate Emails in MS Outlook
It is tested and trusted solution. Besides, above methods, this software has effective features. In one go it short outs all queries of the users. It is developed in such a way that you don’t have to worry more about duplicate emails anymore. Also, it is one of the reliable solutions which maintains metadata properties also folder structure.
Even, it lets users remove duplicate MS Outlook items from PST/OST/BAK file formats. Even users can use the date range to remove Outlook duplicate files.
Follow the below-mentioned steps to operate the software. Before that, you have to install the tool on your PC and run it.
Step 1. After starting the application, the first screen opens which looks like,
Step 2. On the right-side panel, there is an option of Add files or Add folders. Choose one of them and start selecting files from the system.
Then click on the Next.
Step 3. In the Filter Bar, select all items to remove duplicate files.
Now, choose the action Delete Permanently. Then click on Next.
Step 4. After the above step removal of duplicate files starts. And dialog box prompts showing Duplicate Remove Successfully.
Thus, by performing the above steps, users can easily remove duplicate emails in Outlook. Here user does not require any technical skill to operate the application.
Final Words
In conclusion, we discuss how users can easily remove duplicate emails in Outlook. Firstly, we go for manual methods. But due to some limitations of the manual method we switch to professional software. Therefore, by using this tool, one can easily remove duplicate MS Outlook emails. And in this way, we troubleshoot the problem easily.
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