How to Export Outlook Email into PDF?

Ritu RoyOctober 11, 2021

243 5 minutes read

Thinking of a solution on how to export Outlook email into PDF? If yes is your reply, then your search ends here. As, here in this article, we will be providing different techniques to solve this problem. So let’s start.

Query:

Hey, I have 1000+ PST files of Outlook 2019 and want to export them into PDF format without losing a single bit of information. For two weeks, I have been searching for the perfect and right method to successfully save Outlook data files as PDF document format. I have also read many forums and articles, but am unable to find the right solution. If you have any method that can accurately convert my emails from PST file to PDF without any alteration, then please recommend me.

Solution:

Not to bother anymore, here we are available to solve your query within a few clicks. You just need to download, and install the software of CubexSoft PST to PDF Converter and then follow a few simple steps and effectively migrate your emails from PST to PDF with no one difficulty. Using the download edition of PST to PDF software you can convert a few emails from the PST file to PDF format. If you want to import bulk PST files to PDF format, you can go with its licensed edition that is applicable to convert multiple PST files into PDF in a single process with no one error.

Requirement for Moving Outlook Mailbox to PDF Document for Forensics

In order to read or open the email messages, you should have installed an MS Outlook email client or a PST File Viewer on the system. But if you don’t have any of these, you need to export the email messages of the PST folder to PDF file format. Once you move PST to PDF format accurately, you can read the email messages on any platform or system. There could be numerous reasons behind Outlook to PDF conversion. Information sending or sharing, record preserving, preparing evidence for lawsuits, and archival drives are some common reasons.

In other components of Microsoft Office suite like Word, Excel, and PowerPoint, there’s an option available to save the document in PDF format. But there’s no such built-in option in any edition of MS Outlook client.

Free Way to Convert & Save Outlook Data File to PDF File Format

Even though there is no option to export Outlook emails to PDF in the Microsoft Outlook email application directly, you can still try some simple ways here.

Use Adobe Acrobat Pro

Using the Adobe Acrobat application is the most elastic solution but also the most costly one. The Adobe Acrobat tool has an Outlook add-in that allows you to save single or multiple email files into a new PDF file.

There are some other options to set capability like:

If you wish to move the attachments in the PDF files or not,
And/or you can install security, encryption, and password settings
Also, there is an option to migrate new email files into PDF files automatically. You need to use the “Setup Automatic Archive” option and set an interval.

Note: If you have configured the Adobe Acrobat Pro tool, then it’s wonderful. But if you don’t have configured it and/or you can’t afford it, you can use the below given solution:

Use PDF Printer

You can save Outlook email files from PST to PDF files by using a PDF printer. It’s an effective printer which you can choose from the list of your printers. It makes a PDF file in its place of printing on paper.

For Windows 10 Users

If you’re using Win 10, you need to be familiar with a printer named “Microsoft Print to PDF”. You can print your emails to this printer, which offers you an option to output as a PDF file.

Cons of Free Techniques –

There are so many drawbacks carry out by manual solution while moving emails from Outlook to PDF and some are discussed below:

Require high-speed internet connection with continuous.
The free manual method takes so much time in the case of bulk files.
If the process may get corrupted, you have to start it again.
Too a lengthy and confusing process and also chances of data loss.
Microsoft Outlook and Adobe Reader installation is required for the conversion process.

Export All Outlook Data File to PDF in Bulk with CubexSoft Outlook Export Tool

If you have a number of bulk email messages in the Outlook email client that you need to save as PDF, the above method may take more than sufficient time. It’s only because you are doing all the things manually. Also, you cannot migrate bulk email files as PDF in just one time. In such a circumstance, you should go with a professional approach such as Outlook Converter. It can export batch emails from Outlook to PDF in a single migration process with no one issue. The software is easy to utilize by any type of user i.e. technical and non-technical to easily transfer Outlook emails into Adobe PDF.

cubexsoft outlook export

The Outlook Converter is a helpful utility for users who want to know how to export Outlook email into PDF file format. The software is capable of extracting all types of details from the Outlook PST folder like emails, emails formatting, layout, metadata, and attachments in an accurate manner. It is a Windows-based program that runs on Windows (32-bit and 64-bit) OS platforms – Windows 10, 8.1, 8, 7, XP, Vista, etc. It can also support various file formats such as – PST to MBOX, PDF, MSG, EML, MBOX, NSF, Thunderbird, Office 365, Gmail, Exchange Server, and etc.

Free Evaluation

Before you purchase the software, you must download its Demo edition for a free evaluation. By using the Free Demo edition, you can save 25 emails from Outlook to PDF without any cost. Then, you can purchase its license key for saving bulk Outlook emails into PDF file format without any limitations.