How to Backup Email Account in Office 365? Export All the Data

Summary: If you want to know how to backup email account in Office 365, keep up with this blog and perform the backup operation with no data-loss situations. We will also be stating the reasons for which it is important to export your data files to local storage. Let’s answer all your questions with this article.

Many of the Exchange Online users have been on this platform for a long time and there are a lot of them, both admins and end users, who have not taken a backup of this data.

A user should always have the knowledge about how to backup Office 365 as there can be a need to use the backup data in a lot of cases.

Now, to think that your data is safe on the cloud is another thing, but to blindly believe that nothing will happen to it ever is not wise.

As you all know that data on the cloud is universally accessible, which is a great feature, but can also lead to leakage of crucial documents or information.

This is why taking a backup of your data is of utmost importance which every user should consider.

How to Backup Email Account in Office 365 Proficiently?

For helping you understand the situation in a better way, take a look at this user query and check out the solution used to solve this query.

User Query: There is a ton of data in my Office 365 mailbox that need to be kept protected at a safe location but I have no clue how to save it. I need to download it all on my local device which seems to be a difficult task since I do not have any technical expertise. Can anyone please suggest a non-technical solution?

Solution: Learn how to backup Office 365 with the help of an easy tool i.e. Office 365 Mailbox Backup Tool. This tool is capable of exporting all the important data from your account to the desired location in your system in Outlook supported format.

This is a simple solution that doesn’t have any complicated steps and has an easy-to-understand user interface.

Let’s find out more about this tool and how it works.

Benefits & Steps of the Tool to Create a Backup of Mailbox Data

The backup tool will save the data from Emails, Contacts, Calendars, & Documents altogether in one stroke.

Answered here is how to backup email account in Office 365 even from a certain time period via Date-filter.

Let’s take a look at the steps of the software:

1. Run & Install the tool and navigate to the Setup tab for choosing Office 365 as Source and Outlook as Destination to backup Email account in Office 365.
2. Move towards the Workload Selection section to mark the items that you want to download the data from. After that, set the dates in the Date-filter for every category that you want to export the data selectively from.
3. In the Source Window for Office 365, move forward with how to backup Office 365 process by entering the admin credentials. Press the Validate button to assign the permissions and hit the Next
4. For the output, you have to choose the Destination & File Size in Outlook. Click on the Validate button to get the permissions and tap on Next.
5. Choose either of the options from Fetch Users or Import Users to insert the user IDs automatically or via CSV file to Backup Email Account in Office 365.
6. After mapping, set priorities and validate the accounts. Hit Start Backup to begin the export.

Free Demo Version:

The software also offers a free demo version to users. You just need to download the software from the above link and use your email id to sign up. And activate the software by verifying with the key, which you would receive through email. Once, it gets verified then, you can use this demo version to backup two user’s accounts for free.

Is There Any Other Way of Learning How to Backup Email Account in Office 365?

Well, there sure are other ways but not every technique is useful. If you want to save the entire mailbox data, then, you can use the eDiscovery Content Search method.

This method is useful but has a few limitations due to the complexity involved and the requirement of a high level of technical expertise.

There is another method that can be applied using Outlook’s Import/Export Wizard. You will have to configure your Microsoft 365 account with Outlook first and then apply the steps.

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However, it will export data from only one account at a time making it a lengthy procedure.

Why Is There a Need to Know How to Backup Office 365?

There is a need to keep a backup of your cloud data on the local storage due to the listed reasons:

• There are high chances of your account being hacked and the data is deleted by the hacker.
• Due to virus attacks, the emails can get lost or corrupted making them inaccessible.
• If you are attacked by malware such as ransomware, your data will be encrypted and you can’t access it until the problem is solved.
• If you know how to backup email account in Office 365 and have saved the data, it is the most important during outages because Microsoft itself states that they are not responsible for any of the data loss situations.
• For avoiding accidental deletion from the mailbox, you should always have a backup so that you can restore the lost data whenever needed.
• The backup will also add an extra layer of protection to your data if any misfortune has to happen.

Ending With a Note

There are a lot of users who search for the right solutions for learning how to backup email account in Office 365 but do not get the perfect ones.

Well, a lot of solutions are out there which are suitable for different situations as we have explained here. The manual methods are not explained since they are not the best match for exporting entire mailbox data. For a safe backup, the software is a great fit.