7 Must-Have Features In A Corporate Meeting Management Software
Though many employees are not fans of meetings, discussions in person and video conferencing are essential to business success. Meeting management software will increase your meetings’ efficiency and productivity (and, frankly, make your employees’ lives less miserable). It’s important to remember, though: not all meeting management software is created equal. Otherwise, you may make the already delicate situation worse by investing in the wrong solution. These are the features you must have in your corporate meeting management software.
Accountability
There is one significant aspect every meeting management software must have, i.e., complete transparency. Meetings need to be open to the public, meaning attendees should see and access details of meetings, the meeting schedule, and information on meeting spaces. By doing so, not only does everyone get on the same page, but additional questions regarding the meeting’s topic, duration, and location can be answered ahead of time, making meetings more efficient overall.
A Mobile Application For Booking Rooms
Employees can book conference rooms remotely through every meeting management solution. A mobile room reservation app adds a new dimension to this functionality with top-tier software. When you get a proper mobile app for room booking, employees can book not only conference rooms but workstations, collaboration areas, and quiet areas, as well as parking spots. Finding available meeting rooms can book them and update their reservations anywhere (even while away from the office). It is a critical feature in an agile environment where activity-based working, offices, hoteling, and hot-desking are used.
Meet-And-Greet
What percentage of your scheduled meetings are skipped or rescheduled? Does your company waste a lot of meeting space because other items are scheduled at the same time once a week? When everyone is notified when meetings are ready to begin, you will waste less space in conference rooms.
Wayfinding And Digital Signage Integrated
You can access corporate meeting management software from digital signage and wayfinding displays and computers, tablets, and smartphones. In large organisations with large corporate campuses, this is especially useful. You can book meetings, nearby rooms can be seen, and can obtain walking directions.
Likewise, your workforce can view when meetings are about to end without interrupting coworkers. It benefits employees to power through meetings continuously, as they don’t need to return to their desks between sessions.
Workplace Connections To Other Technologies
Meeting management solutions that can connect with your other business systems, like your calendar tools (for example, Google calendar, Outlook, and iCloud Calendar), make the process simple and intuitive. In addition, meeting management software can automatically sync the events created by employees with their default tool. Either way, event details are automatically shared between programs without any manual data transfer needed.
It is also important that your meeting management software integrates with Slack (as approximately 8 million of us use it daily), so your employees get automatic meeting notifications. You can receive information about upcoming meetings, including the time and location for sessions that you are invited to.
Utilisation Data For Physical Assets And Spaces
By analysing meeting management software, you can uncover ways to engage employees more effectively at work. For example, the workspaces that tend to be reserved more frequently are more easily visible. If you need to improve the workplace, for instance, by upgrading the design or the equipment, this will help you. In addition, meeting management software gives users the option to reserve assets, such as conference call systems and monitors, so you’ll be able to track asset utilisation better.
Make The Most Of The Meeting Software!
Sometimes, managing better meetings is just about management rather than strategy. Your meeting management software may have even been missing from you before you realised it. After learning it, now is the time to consider implementing it. If you can relieve them of some of the stress of meetings even a little, your employees will appreciate it. Get yourself the best corporate meeting management software to make work fun and profitable.
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